[UK] Bringing Forward Paydays At Christmas

As we complete November payrolls, there is always one eye on what will happen in December and whether paydays will be bought forward.  Therefore, the Global Payroll Association wants to highlight again the advice given in the October 2019 Employer Bulletin on page 4.  This talks about the RTI Full Payment Submission (FPS) reporting concession at Christmas where paydays have been bought forward and we replicate this in full:

In December 2018, we wrote to employers to advise a temporary easement on reporting PAYE information in real time, as we know some employers pay their employees earlier than usual over the Christmas period. This can be for a number of reasons, for example during the Christmas period the business may close, meaning workers need to be paid earlier than normal.

Following feedback from employers and the Department for Work and Pensions (DWP) we have received approval to make this easement permanent. HMRC’s employer guidance will be updated shortly.

If you do pay early over the Christmas period, please report your normal (or contractual) payday as the payment date on your Full Payment Submission (FPS) and ensure that the FPS is submitted on or before this date.

For example: if you pay on Friday 20 December 2019 but the normal/contractual payment date is Tuesday 31 December 2019, please report the payment date on the FPS as 31 December and ensure the submission is sent on or before 31 December.

Doing this will help to protect your employees’ eligibility for Universal Credit, as reporting the payday as the payment date may affect current and future entitlements.


Global Payroll Association Comment

Note that at all other times of the year, the overriding PAYE reporting obligation for employers is unaffected by this announcement.  Employers must send the FPS on or before the date the employee is paid, i.e. payday.